2019 Dallas Meeting Masthead

Frequently Asked Questions

Registration

    April 30–May 5, 2019

    Hilton Anatole
    2201 N Stemmons Freeway
    Dallas, TX 75207

    Although online registration is now closed, limited "onsite registration" will be available at the Hilton Anatole.

    The Registration Fees page has detailed fee information for the General Session, Pre-Meeting Courses, and other options.

    The meeting registration fee includes tuition for the general session; electronic handouts and presentations; on-demand access to videos of the general session presentations; general session breakfasts, lunches, refreshment breaks; and admittance to the opening reception, exhibit hall, poster sessions and receptions, as well as the president's reception. AMA PRA Category 1 Credits™ will be earned by attending the meeting.

    ASBrS Student Members

    As a member you may complete our online meeting registration form and do not need to provide a verification letter.

    Student Non-Members

    As a non-member you must complete a paper registration form and provide a program verification letter. The verification letter must:

    • be signed by your program director;
    • state the program you are enrolled in;
    • include the start and end dates of the program;
    • be submitted with your meeting registration.

    The Fellows Track is a special supplemental session designed to address the unique needs of current and prospective breast fellows. Participation in the program is reserved for fellows participating in a year-long multidisciplinary breast surgery fellowship program and residents entering or interested in a breast fellowship. Fellows who are registered for the Annual Meeting may attend this program free of charge. However, attendees must also pre-register for the Fellows Track.

    Note: All non-member fellows or residents must provide a letter from their program director verifying their status to register for both the Fellows Track and Annual Meeting.

    Yes, you may attend our meeting at the non-member rate. However, you can receive a discounted rate by becoming a member. Please visit our "Becoming a Member" page for more information.

    If you are unable to make your payment through our PayPal payment service please contact the Society at meetingregistration@breastsurgeons.org for further assistance.

    Download a printable Official Invitation (pdf), also available under the Annual Meetings tab. To request a personalized letter of invitation, please email your request to meetingregistration@breastsurgeons.org. A letter will be sent to you via email in 2-3 business days.

    Yes, you may register onsite, but please be aware that all registration fees increase onsite. Space in our pre-meeting courses and sunrise workshops will be subject to availability.

    No, the ASBrS does not have a separate registration for the exhibit hall only. You must register for the entire meeting.

    You may add a course by completing and faxing the Add-a-Course Form along with your payment to our office due by the final meeting registration deadline.

    You may send a colleague in your place, but you must request a meeting registration transfer in writing by emailing meetingregistration@breastsurgeons.org.

    • All cancellations and refund requests must be submitted in writing to meetingregistration@breastsurgeons.org  on or before April 11, 2019. Approved refunds will be issued, less a $75 administrative fee.
    • In the event the Society cancels any portion of the meeting, including pre-meeting courses, sunrise workshops, guest registration, certification exams and the general session, the Society management shall determine an equitable basis for the refund or return of the associated fees, after due consideration of expenditures and commitments already made.
    • Pre-meeting course, sunrise workshop and guest registration cancellations and refund requests will not be honored after the April 11, 2019 cancellation deadline due to expenditures and commitments already made, however you may transfer your pre-meeting course, sunrise workshop, or guest registration to a colleague. The Society requires written notification for transfer of a registration.
    • Refunds cannot be processed on-site for any registration fees.
    • The Society office will process all approved refunds within 30 business days.
    • Hotel registration cancellation/transfer must be handled directly with Atlas Travel Meetings & Incentives. Please refer to your reservation acknowledgement for contact details.
    • Should you have any questions regarding the policy outlined above, please contact the Society at 410-381-9500 or email meetingregistration@breastsurgeons.org.

    The fee includes admission to the opening reception, president's reception, and poster sessions and receptions. A guest registration may only be purchased by a General Session attendee. Guest registration is not open to industry representatives. A guest registration may be purchased by the meeting attendee on the meeting registration form at the time of registration or if registration has already been completed, by completing our Add-a-Course Form. Guest registration may also be purchased onsite at the meeting.

    Please contact the ASBrS office at 877-992-5470 or email your questions to meetingregistration@breastsurgeons.org.

Hotel/Travel

    Hilton Anatole
    2201 N Stemmons Freeway
    Dallas, TX 75207

    Hotel reservations are made through the housing link provided on your meeting registration confirmation. You must complete the registration process in order to receive a confirmation.

    After completing your housing reservation through the link provided on your registration confirmation, you will receive a reservation acknowledgement from our housing bureau. Confirmations from the hotel will be emailed to you one week prior to your arrival.

    The deadline for reserving your hotel room for the 20th Annual Meeting is April 2, 2019.

    Refunds will be issued on reservations cancelled at least 72 hours in advance of the confirmed arrival date. To cancel your reservation, you must contact the Society's housing bureau. Contact information can be found on your reservation acknowledgement and/or meeting registration confirmation.

    As your room is reserved in the Society's housing block, the hotel will not be able to assist with any questions or concerns regarding your reservation prior to arrival. Please do not contact the hotel directly. If you have any questions or concerns prior to arriving onsite, you must contact our housing bureau. Contact information can be found on your reservation acknowledgement and/or meeting registration confirmation.

    If the hotel front desk staff is not able to assist you with your reservation questions or concerns, please visit the Society's housing desk, onsite at the hotel. Location and times of availability are TBD.

    In order to change your hotel reservation, please click on the Modify link located on your reservation acknowledgement to access the housing site. If you are in need of contacting the housing bureau directly, please refer to the contact information located on your registration confirmation.

    The Society has negotiated special room rates for our meeting attendees. In exchange for these negotiated rates, the Society has a contractual obligation to fill a minimum number of room nights during the Annual Meeting. Therefore, it is important that your room reservation is credited to the Society’s room block. Please be sure to book your accommodations using the link provided on your meeting registration confirmation. Doing so will help to ensure that the Society is not assessed a financial penalty.

    Dallas is served by two commercial airports. Dallas/Fort Worth International Airport (DFW) offers nonstop flights to and from approximately 150 domestic and more than 50 international locations. The airport is about 16 miles from the meeting site.

    Dallas Love Field (DAL), provides additional options with nonstop flights to and from more than 50 domestic locations. The airport is about 5 miles from the meeting site.

    Transportation is the responsibility of each attendee. There are taxi and shuttle services available at both Dallas/Fort Worth International Airport (DFW) and Dallas Love Field (DAL).

General

    Hilton Anatole
    2201 N Stemmons Freeway
    Dallas, TX 75207

    Thursday, May 2

    Opening Reception in Exhibit Hall: 7:30 pm – 9:00 pm

    Friday, May 3

    Exhibit Hall Hours: 9:00 am – 4:00 pm

    Breaks in Exhibit Hall: 9:30 am – 10:00 am and 3:30 pm – 4:00 pm

    Lunch in Exhibit Hall: 12:00 pm – 1:15 pm

    Exhibitor Forum: 2:30 pm (location TBD)

    Saturday, May 4

    Exhibit Hall Hours: 9:00 am – 4:00 pm

    Breaks in Exhibit Hall: 9:15 am – 9:45 am and 3:15 pm – 3:45 pm

    Lunch in Exhibit Hall: 12:00 pm – 1:30 pm

    No, we do not accept membership dues payments onsite, but you may renew your membership online. You may also mail or fax your payment to the address/fax number below. For bank transfer details email membership@breastsurgeons.org.

    American Society of Breast Surgeons
    10330 Old Columbia Road, Suite 100
    Columbia, MD 21046
    Phone: 410-381-9500/877-992-5470
    Fax: 410-381-9512

    Yes, you will be able to log in to your ASBrS account on our website with your user name and password to access meeting materials for all portions of the meeting and pre-meeting courses you are registered for.

    The 2019 general session and pre-meeting courses provide an opportunity to earn up to 45.25 AMA PRA Category 1 CME Credit(s)™, but will also include the self-assessment activities necessary to claim up to 23.75 AMA PRA Category 1 CME Credit(s)™ toward Part 2 of the American Board of Surgery (ABS) Maintenance of Certification (MOC) Program.

    The American Society of Breast Surgeons is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.

    The ASBrS does not provide childcare onsite.

    There are no organized activities for guests, but Dallas has something for everyone! Check out Visit Dallas, the official source for Dallas travel planning. For more information, download or request a printed version of the Dallas Visitors Guide.

    To request special needs/assistance please email meetingregistration@breastsurgeons.org.

    The ASBrS registration counter is not secure, and we are not responsible for any personal belongings. Please visit the bell stand for a secure place to leave your belongings.

Posters/Abstracts

    Abstract submission is closed.

    Posters will be grouped by topic and the staff will try to accommodate your request, but ASBrS cannot guarantee this. Please email abstracts@breastsurgeons.org for more information.

    Yes, all poster presenters must register for the Annual Meeting.

    Yes, the abstracts will become available online on under the Annual Meeting tab on May 2.